How to Leverage Time Attendance Systems for Higher Efficiency at Work

Time attendance system. Factories, offices and retail store fronts are the most likely places to use time attendance systems. Most business units such as factories, manufacturing units, bottling plants, processing units and service centers use efficient with respect to time as a factor in assessing the capabilities of workers. Business units that work on projects that need to be delivered within short time spans have a pressing need to chase time, monitor the progress of work consistently and motivate workers to raise the bar of their speed of work. Time crunch is a serious challenge and hence requires precisely targeted solutions. Time attendance systems may be used to create a customized time management solution.

• Standardize the Expected Value of Time

The first step in using a time attendance system to arrive at a customized time management solution is to standardize the expected time for an assignment. Say, the five most efficient workers in the factory are called for to perform the job at hand. They are asked to laser focus on the job without wasting any time. The clock is set to zero before they start. As they start the stop clock is turned on. At the end of a man day at work, the average number of units of production of these top five efficient workers is calculated and set as a standard to be followed.

• Measure the Productivity of the Rest of the Workers

The second step is to conduct a trial run for the rest of the workers without telling them about it. This shall amount to a collection of unobtrusive data. In business statistics, unobtrusive data is highly useful in drawing insights on time and motion studies. Depending on the difference between the standard set in the first step and the average units of production clocked by the rest of the workers, an incentive may be calculated per unit time that is saved by the workers. The faster the team works (while maintaining the quality standards for the project), higher is the incentive that the team is given.

• Assess the Performance of Workers on a Daily Basis

Assess the performance of workers on a daily basis. Track the units of volume that they clock. Stop work at each of the workstations half an hour prior to the end of man day on the last working day of the week. Allow the supervisor or the team leader to talk to each of the workers personally. Ask the supervisor to counsel the workers on reducing wastage of time.

• Rethink Training Needs Analysis (TNA) Strategy and Incentives

Each week identify the slowest workers in the team and mark them. Share the data with the human resources manager so that incentives are given away along with the basic pay at the end of the month. Rethink the necessity to retrain the slowest workers and the rate of incentives to streamline the budget.

• Transform Your Team Using the Time Attendance Systems

Leverage the time attendance systems to analyze the efficiency levels to explore emerging patterns. Reward the team for completing a project well in advance of the deadline.